In the following we will describe the whole process of the conference from submission to publication.
We have tried to keep the process as simple and transparent as possible:
Step 1: Submission
A valid submission for the DLU Conference consists of three parts:
1. Your paper
with a minimum of 4 pages, maximum 10 pages. Maximum file size: 10 MB
2. A short video
of minimum 15 seconds, maximum 30 seconds length. Maximum file size: 40 MB
3. A long video
of at least 5 minutes, maximum 10 minutes length. Maximum file size: 400 MB
The reviewing process will be double-blind: You do not know the reviewers
and the reviewers do not know you (you cannot see each other, for this, "double-blind").
For this, make sure, there is no textual information in your paper or in the videos that
gives the reviewers a hint who you are (i.e. no author names shall be visible in the paper
and in the videos).
In your paper you describe your research work as usual.
Your paper must be created with the help of the following simple LaTeX template
to guarantee a uniform appearance of all papers at the conference:
If you prepare the videos make sure to turn-off your camera so that you cannot be seen.
Your voice in the video, on the other hand, we regard as largely unproblematic for the
reviewing process, i.e. you are allowed to give your own speech in the video as a speaker.
It can be assumed that you are usually not identifiable to a reviewer because of your speaking voice.
The short video is about your main ideas and your research contribution
in a very condensed way.
It will be used later to help participants of the online conference to decide
whether they want to read your paper and watch your talk.
In the long video, you will have a maximum of 10 minutes to present
your research in an easily understandable way like in a
Concentrate here on an easy-to-understand presentation that presents
the core ideas of your work, your method or approach and your results.
Participants may then read more details in your paper if they are interested.
Deadline: the deadline for submission is 15.01.2021 (AoE time - Anywhere on Earth)
What is the current "Anywhere on Earth Time? Here is an AoE clock
How to submit the two videos and the paper?
We have tried various conference submission software.
Our result was that classic conference submission software
is not equipped to receive large files like videos as it is necessary for this conference.
Therefore, we are now going down an uncomplicated path and use a
proven service ("WeTransfer") to transfer larger files:
1. Pack your paper, your short and your long video into a single zip file
The file size of this single zip file has to be equal or less than 450 MB.
If it is larger, we will reject the submission.
2. Go to the website WeTransfer
. No account will be needed.
3. Send us this zip-file via WeTransfer (choose the "email transfer" option, not the "link transfer" option)
to the email address
and enter the contact email address of the contact author for your submission in the "sender address" field.
4. The DLU organizers will then receive a link that allows us to download this zip file.
The DLU organizers will send you a submission ID (~1-2 days later) to
the eMail address you have specified as the contact eMail-address.
If you contact us on any matter in the following, always specify
this submission ID in the subject field of your eMail.
Step 2: Reviewing Process
Each valid and complete submission will be reviewed. Two reviewers will be appointed
to independently review all 3 entries: Your paper, your short video and your long video.
Each reviewer will send the program committee three scores on a scale of 1-10 (1=worst grade, 10=best grade):
one score for your paper, one score for your short video and one score for your long video.
All three entries (paper, short video, long video) will be scored individually.
So the program committee will finally receive 3 scores from each of the two reviewer:
How the final scores p3, s3, l3 are computed
||Scores by Reviewer #1
|Scores by Reviewer #2
Your contribution is accepted for publication if and only if: p3>=7 AND s3 >=7 AND l3>=7.
So you have to make sure that not only your paper is good (7) to excellent (10), but also your short presentation
in the short video, as well as your longer presentation in the long video.
Reviewing results with a final decision of the program committee regarding acceptance or rejection
for each contribution will then be sent to all authors on 15.02.2021.
Step 3: Registration and Camera Ready Paper
Your contribution has been rejected? Sorry! Try a new submission for "Deep Learning Update 2" in the next year!
Your contribution has been accepted? Congrats! Now there are only a few steps left to publish it. You need to
1. Pay the registration fee ($300 per contribution; if there are several authors, it remains $300)
The conference fee is comparatively moderate compared to usual live-conferences, which take place at a conference location.
Here we save the costs for a conference venue. Nevertheless many costs arise. The conference fee is mainly used to
1. finance the costs for the development of a professional interactive website through an agency,
2. finance the video post-processing costs (encoding),
3. finance the running server costs (webspace, etc.)
However, since the proportionate costs of creating the conference website, video processing and maintaining the website
are the same, regardless of whether the contribution is by one or more authors, only one of the authors needs to pay the registration fee.
2. Send us a signed written confirmation that the authors hold all copyrights in both the paper and the videos.
We need the signatures of all the authors.
3. Send us a signed written permission that the paper and the two videos may be published on the conference website.
Again, we need the signatures of all the authors.
4. Send us a camera ready paper
file with all the authors specified in the paper.
Simply send us both the documents (2,3) and your paper (4) per eMail to
and again, do not forget to specify your submission ID in the subject field of your eMail.
Details about the payment process (1) and standard forms for 2 and 3 will be published exactly here soon.
Step 4: Opening of the conference
The online conference will be openend on 15.03.2021
Then all contributions will be published in a digital conference hall (i.e., for each contribution both videos and the paper).
Your two presentation videos will be available on the conference website
for at least two years, completely free for everyone (OpenAccess).
The papers will also be stored for a longer period of time and will remain freely
available to the public (OpenAccess) on the DLU website.